The challenge
Where PlaySpazes started
Before GBH’s ERP solution, PlaySpazes struggled with:
Manual tracking of safety product manufacturing and stock levels
No centralized database for clients, orders, and safety product catalogs
Difficulty managing multiple SKUs with different safety compliance standards
Lack of VAT-compliant invoicing and integrated financial tracking
Limited reporting on sales performance and production costs per safety product line
How GBH delivered
4 phases from mapping to go-live
GBH implemented Odoo end to end for PlaySpazes, configured around how the business actually works.
Phase 01Workflow Mapping
- Documented the entire workflow from client inquiry → order creation → production → delivery & installation
- Identified bottlenecks in order approval, stock allocation, and client invoicing
Phase 02ERP Implementation
- Deployed Odoo 18 (UAE Localization) tailored for manufacturing and retail of safety equipment
- Connected Sales, Inventory, Manufacturing, Accounting, and CRM into one platform
- Implemented BOMs (Bill of Materials) for each safety product type to streamline production planning
Phase 03Reporting & Visibility
- Created dashboards tracking product sales, profitability, and lead times
- Implemented cost analysis per SKU to ensure accurate pricing and margin control
Phase 04Training & Adoption
- Trained sales, warehouse, and installation teams on ERP workflows
- Provided go-live support and post-launch optimization sessions
Inside the system
PlaySpazes on Odoo
Scope
What we implemented
ERP PlatformOdoo 18 Enterprise (UAE Localization)
Sales & QuotationManage client inquiries, quotes, and orders for safety products.
ManufacturingBOM-based production for items like door guards, padding, and cushions.
Inventory ManagementTrack raw materials and finished goods across warehouses.
Purchase ManagementSupplier POs for materials (foam, fabric, protective plastics)
Document ManagementStore safety compliance certificates and product manuals.
Dashboards & AnalyticsSales trends, production efficiency, and product cost tracking.
Accounting & TaxUAE VAT-compliant invoicing and multi-company setup.
CRMManage school/nursery accounts and track client history.
Results
What changed for PlaySpazes
100%Visibility into manufacturing costs and sales performance per product line
Faster production-to-delivery cycles with automated order routing
VAT-compliant invoicing and financial reporting
Improved stock management with reduced material wastage
Centralized database for client records and compliance documents
Ongoing partnership
How GBH supports PlaySpazes today
Regular ERP updates to align with new product launches
Advanced analytics for market demand forecasting
Continuous compliance updates for safety and financial regulations
Ongoing training for sales and production teams
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Science & Innovation Park, The British University in Egypt, El Shorouk, Cairo