Project at a glance
One Odoo system for the whole business
Rukn Al Taleem runs its showroom, events, shop-in-shop branches, online shop, stock, finance and HR on one Odoo system in the UAE.
Odoo 19Enterprise, upgraded and maintained by GBH
40Odoo apps in daily use
6Point of Sale registers: showroom, events and shop-in-shop branches
1online shop on the same system
8warehouses and stock locations
2,700+products in one catalog
27classroom and Montessori kits
15employees on HR, attendance and payroll
The challenge
Where Rukn Al Taleem started
Before GBH’s engagement, Rukn Al Taleem lacked centralized tracking for production, inventory, and deliveries, which limited their ability to scale operations efficiently.
Lacked centralized tracking for production orders, stock, and shipping across multiple product ranges.
Sales, inventory, and financial systems were fragmented.
Manual reporting slowed decision-making across operations.
How GBH delivered
5 phases from mapping to go-live
GBH implemented Odoo end to end for Rukn Al Taleem, configured around how the business actually works.
Phase 01Process Mapping & Assessment
- Conducted workshops with sales, manufacturing, logistics, and finance teams to map end-to-end workflows—from order, production, inventory, to billing.
Phase 02ERP Configuration & Setup
- Deployed Odoo (UAE localization) with modules customized for retail, manufacturing, and inventory operations.
- Set up CRM, sales quoting, inventory management, production orders, accounting, and e-commerce workflows via Odoo's integrated suite
Phase 03Testing & UAT
- Simulated the ordering, production, and delivery cycles using real products and SKUs.
- Fine-tuned inventory and production workflows based on user feedback.
Phase 04Training & Go-Live
- Delivered role-based training across departments.
- Launched online catalog capabilities and integrated sales, production, inventory, and finance flows.
Phase 05Post-Go-Live Optimization
- Added dashboards for production efficiency, inventory turnover, and sales trends.
- Implemented updates for material compliance (EN 71 safety standards) and localized taxation workflows
Inside the system
Rukn Al Taleem on Odoo
Real screens from the live system. Tap a screen to open it full size.
Before and after
What changed day to day
| Area | Before | With Odoo |
|---|---|---|
| Sales channels | Showroom, events, partner-venue shops and website managed separately | One catalog and one stock for 6 registers and the online shop |
| Stock | Quantities tracked per location by hand | 8 warehouses and branch locations updated with every sale and transfer |
| Classroom sets | Sets counted and priced manually | 27 kits that deduct every component from stock automatically |
| Finance | Sales, stock and accounts kept in separate tools | UAE VAT-compliant accounting in AED, posted automatically from sales and stock |
| Reporting | Manual reports, slow decisions | Live dashboards for sales, stock and finance |
Scope
What we implemented
ERP PlatformOdoo 19 Enterprise (UAE)
Point of SaleSix registers for the showroom, events and shop-in-shop branches, sharing one catalog and stock.
Inventory & Barcode8 warehouses and locations, barcode scanning and 27 product kits that deduct each component.
Sales & CRMQuotations and orders for schools, nurseries and distributors.
Website & eCommerceOnline catalog, product pages and integrated order processing.
PurchaseSupplier orders for beech wood, varnishes and accessories.
Accounting & TaxUAE VAT-compliant invoicing and a full general ledger in AED.
HR & PayrollEmployee contracts, attendance and payroll.
Dashboards & AnalyticsProduction efficiency, inventory turnover and sales trends.
Results
What changed for Rukn Al Taleem
Unified digital platform covering sales, production, inventory, and finance.
Faster order-to-delivery coordination with real-time monitoring.
Improved stock control and minimized production delays.
Enhanced visibility into product categories like Montessori toys, furniture, and classroom signage.
Ongoing partnership
How GBH supports Rukn Al Taleem today
SLA-based support desk for resolving daily process issues and system bugs.
Rolling out new modules (e.g., budgeting, projects, asset management).
Ensuring continuous compliance with UAE tax and labour regulations.
Creating custom dashboards and Power BI reports for management.
Keeping invoicing aligned with UAE VAT requirements.
Managing user roles, permissions, and data visibility across teams.
Scheduled reviews with client leadership for roadmap alignment.
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Science & Innovation Park, The British University in Egypt, El Shorouk, Cairo