GAF Design Studio
About the Client
GAF Design Studio is a specialized architecture and design firm delivering high-end residential, commercial, and landscape projects. Their focus on quality, aesthetics, and timely execution has positioned them as a leader in Egypt’s premium design and construction space.
Industry: Architecture, Construction & Interior Design
Location: Egypt
Business Challenges
Before engaging GBH, GAF faced several operational and financial hurdles:
-Manual tracking of projects and cost control
-Disconnected systems between HR, procurement, and accounting
-Delays in invoicing and payment cycles
-Limited visibility on project profitability
-Inconsistent HR and payroll processes
GBH’s Solution
GBH provided a full ERP implementation powered by Odoo, customized for the construction industry
🔍 Phase 1: Business Process Mapping
- End-to-end mapping of existing workflows (HR, procurement, projects, finance)
- Gap analysis aligned with Odoo best practices and Egyptian regulations
⚙️ Phase 2: ERP Implementation
- Deployed an integrated system with project-based cost control
- Connected HR, payroll, and time tracking with project operations
- Enabled automated billing cycles based on project milestones
📊 Phase 3: Reporting & Visibility
- Real-time dashboards for project profitability and cash flow
- Customized reports for budgeting, procurement, and KPIs
👥 Phase 4: Training & Adoption
- Department-wise user training
- Go-live support and post-launch tuning
Take a closer look
Join us and make your company a better place
GBH implemented a fully integrated, construction-focused ERP solution tailored to GAF’s operations
ERP Platform: Odoo (Egypt Localization)
The following modules and custom configurations
- Structured each design and construction engagement as a project with phases (e.g., design, client approval, site execution)
- Enabled task breakdowns, deadline tracking, and team assignments
- Linked project tasks to timesheets, expenses, and purchase orders
- Enabled Gantt chart planning and milestone tracking for high visibility on progress
- Set up project-level budgets (materials, subcontractors, labor, equipment)
- Enabled actual vs. planned cost comparisons in real time
- Configured cost centers per project for profitability analysis
- Implemented multi-level cost controls with approval workflows for budget revisions
- Tracked change orders and scope creep using analytic accounts
- Configured employee contracts, work schedules, and salary structures
- Mapped tax slabs, social insurance contributions, and allowances
- Connected HR with project timesheets for accurate cost allocation
- Automated payslip generation, Form 2/Form 4 submissions, and bank batch uploads
- Developed leave policies and linked attendance to payroll deductions
- Localized chart of accounts (Egypt GAAP-compliant)
- Enabled full accounting flows: AP, AR, GL, journal entries, and bank reconciliations
- Integrated e-invoice and e-receipt systems with the ETA (Egyptian Tax Authority)
- Automated VAT, withholding tax, and salary tax calculations
- Created custom reports: project-level P&L, cash flow forecasts, and budget variance reports
- Setup of purchase requisitions → RFQs → POs → GRNs
- Defined approval hierarchy for construction materials and subcontractor procurement
- Linked vendor bills directly to project budgets and milestone payments
- Implemented vendor scoring system for delivery time, cost, and quality
- Enabled drop-shipping and direct-to-site deliveries
- Implemented mobile and desktop time tracking for teams on design and site projects
- Integrated biometric attendance (for office staff) with Odoo
- Created project-wise timesheet approval workflows
- Enabled real-time labor cost tracking per task and phase
- Centralized project files, contracts, BOQs, client approvals, and blueprints
- Role-based access to sensitive documents
- Linked documents to specific tasks, HR records, and purchase orders
- Enabled version control and document expiry reminders
- Provided secure access to stakeholders via Odoo's portal (client & vendor documents)
Outcomes & Value Delivered
100% visibility over project-level budgets vs actuals
40% faster billing cycles linked to project milestones
Fully compliant payroll and tax submissions
Elimination of Excel-based tracking
Streamlined procurement approvals and vendor performance
🔗 GBH’s Role
As a long-term transformation partner, GBH continues to support GAF with
Ready to Transform Your Construction Firm?
Contact GBH today to see how we can optimize your operations, compliance, and profitability.