The challenge
Where Edu Fun started
Before GBH’s ERP implementation, Edu Fun struggled with:
Fragmented systems across sales channels (online, wholesale, schools)
Manual inventory tracking of diverse product ranges (Montessori toys, Arabic resources)
No visibility into multi-channel order fulfillment or stock levels
Disparate ERP systems for finance, procurement, and CRM
Limited tools for scaling operations or managing regional distributors
How GBH delivered
4 phases from mapping to go-live
GBH implemented Odoo end to end for Edu Fun, configured around how the business actually works.
Phase 01Workflow Mapping
- Mapped all touchpoints: design → stock distribution → retail/wholesale fulfillment.
- Mapped complex SKUs across channels and identified data fragmentation and manual tracking pitfalls.
Phase 02ERP Deployment
- Implemented Odoo 18 (Egypt Localization) with integrated modules:
- Sales (Website, Wholesale, B2B)
- Inventory Management
- Manufacturing for Custom Furniture
- Purchase & Vendor Management
- Accounting & Tax (ETA-integrated)
- Built a unified backend that synced online orders, retail inventory, and wholesale requests in real time.
Phase 03Testing & Acceptance
- Simulated high-volume B2B bulk orders and saw immediate stock updates and order routing.
- Ensured ETA-compliant invoicing and seamless workflow across websites and distribution lines.
Phase 04Training & Go-Live
- Trained multiple teams sales reps, warehouse, finance, and admin on one consolidated system.
- Supported launch and monitored real-time performance and stock sync from day one.
Inside the system
Edu Fun on Odoo
Scope
What we implemented
ERP PlatformOdoo 18 Enterprise
Sales & WebsiteWebsite, wholesale and B2B sales with stock synced across every channel.
ManufacturingCustom furniture BOMs, bulk order workflows, and production scheduling.
Inventory ManagementSKU tracking (Montessori, Arabic learning, chairs), stock sync across outlets.
PurchaseSupplier sourcing, stock replenishment, cost optimization.
Accounting & TaxIntegrated ETA invoicing and financial consolidation.
Document ManagementCatalogs, safety certificates, and design documents archive.
Dashboards & AnalyticsCategory performance, sales trends by region, stock turnover.
CRM / B2B PortalDistributor logins, order bulk upload, and performance tracking interface.
Results
What changed for Edu Fun
Centralized all channels into one ERP—no silos across retail, wholesale, or schools.
Real-time stock accuracy improved decision-making and prevented stockouts.
Faster responses to quotes and bulk order processing.
Enhanced reporting for product categories (e.g., Montessori vs Arabic learning).
Streamlined expansion into new markets and promotional sales without system strain.
Ongoing partnership
How GBH supports Edu Fun today
System Support: Daily helpdesk, feature updates, and issue resolution
Product Catalog Updates: Seasonal product rollout and SKU adjustments
Reporting Enhancements: Advanced dashboards for market and sales segmentation
Compliance Maintenance: ETA and VAT system compliance updates
Team Training: Refresher courses during seasonal demand periods
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Science & Innovation Park, The British University in Egypt, El Shorouk, Cairo